My name is Christie Soper, and I'm the founder and CEO of Suncierge, a travel and concierge services company dedicated to planning unforgettable experiences for couples, families and friends. We're excited to partner with fellow female entrepreneur, Sarah Hemphill at Big Medicine Retreat, to provide you with travel services for your Renewal for the New Year through Yoga and Ceremony.

Please register for the retreat and tell us your travel preferences, so we can best tailor your Costa Rican adventure just for you!


Sign me up!
 
What's your first and last name? *

In other words, what do you want us to call you?

Please note: the information you're providing to us throughout this form is treated as private and is used solely to provide you with an exemplary travel experience.
 
What's your phone number? With area code please. *

Promise not to spam you. Just want to be able to call or text you if necessary.
 
And what's your birthdate? Yes, you're real one and mum's the word here. *

MM/DD/YYYY format please.
 
About your passport...

 
Grab your passport please. We need a bit of information from it. What's your full name as it appears exactly on the passport?

Please type it in the format of Last Name First Name Middle Name so as an example, Smith Jane Doe. *

We ask for this because in the unlikely event of an emergency, we would reach out to the US embassy nearest you and let them know to be looking for you. This is a service offered exclusively by Suncierge because we place an extremely high priority on our clients' safety and security. We also need this if we are booking a flight for you.
 
What country issued your passport? *

 
Almost done. What's your passport number? *

 
Last one. When does your passport expire? *

Also in MM/DD/YYYY format please. Note: if your passport expires within 6 months of your travel return date, then Houston, we may have a problem. Let's chat asap via hi@suncierge.com.
 
OK, now we like to collect contact information on someone who would need to know if you're in an emergency situation. What's his or her name? *

 
And what's the best way to reach this favored person of yours? Mobile number with area code or email, or both maybe. *

 
Now the fun part!

 
For your accommodations, would you prefer a single room (one bed) or a double room (two beds) arrangement? 

Note: By selecting a double room arrangement, you are indicating you would like to share the room with another retreat attendee and cost for the room will be split accordingly. Single rooms will include an additional cost supplement. *


 
Would you like Suncierge to book your flights to/from Liberia Airport? *

If you choose for us to book your flight, please note:

1) We will email you the suggested optimal flight schedule for your feedback and finalization before we book. 
2) We establish and track flight alerts in an effort to optimize value based on cost and best time to buy. Just so you know, our crystal ball is only so reliable.
3) We will be your point of contact and advocate in case something goes awry with your flights. Just part of the service...
4) For us to monitor and book your flights, we charge a Suncierge flat fee of $99.

 
Please tell us the airport from which you prefer or plan to depart. If we are booking flights for you, please feel free to list other airports convenient for you and place them in your order of priority. *

If we're booking your flights and you have any special requests like: an airline preference, a frequent flier number, a seat preference (window or aisle, closer to front, etc., exit row) or have a TSA Precheck number, please include this information here also.

We'll add all this to your reservation and will do our best to get you all your preferences. We can also keep you posted on good values for seat upgrades if we find any.
 
Your transfers from/to the Liberia airport are included in your retreat stay. That's a good thing, right? *


 
Would you like us to assist by providing you with a travel insurance proposal to cover your nonrefundable travel costs? Psst, insurance is highly recommended. *


 
All you eco-friendly travelers, do you want to do good for the community while jetting off for fun? Now you can buy carbon offsets to "cancel out" your flight emissions generated by your flights to/from Costa Rica for $53. 

Learn more:
http://urbanoffsets.co/press-release-suncierge-partners-urban-offsets-offer-carbon-neutral-vacation-flights-europe/ *


 
Lastly, do we have the perfect idea for you! Are you looking to get even more out of Costa Rica? How about extending your time to further explore the coast after your retreat time in the rainforest? *

Opt in for a post-retreat beach chic vacation handcrafted by Suncierge for you and your fellow attendees. Enjoy 4 nights of sand and sun after your yoga experience Jan. 9-13. This unique, customized travel experience includes four nights of luxury suite-ness in a boutique beachfront hotel, all breakfasts and two lunches, transfers to the coast and then to the airport, and private tours to beach hop by boat, snorkel, standup paddle board, and river float up close and personal to exotic wildlife. Let us help you make the most of your unforgettable experience! 

Learn more:
https://suncierge.com/Big%20Medicine%20Retreat%20and%20Beach%20Escape%20Costa%20Rica.pdf

 
Payment time - Locking in your trip...

RETREAT:
A deposit of $300.00 USD is due to complete your retreat reservation. Once you submit your registration here, Big Medicine will email you a confirmation and a link to pay the deposit for the retreat via PayPal. A payment plan will be available as well.

POST-RETREAT:
If you opt in for the beach extension and escape, the deposit due for double occupancy is $422.00 USD and for single occupancy is $725.00 USD. You will receive a separate email with link for payment.

 
Here comes the long reading part and a favorite of our lawyer friends. We call it "Terms and Conditions." *

The services provided by Suncierge, Inc. (“Suncierge”) and Sarah's Yoga Distillery, LLC are subject to the following Terms and Conditions (“terms”).

1.      Parties. The services set forth in the attached Proposal (the “Services”) are provided by Suncierge, Inc., referred to herein as “Suncierge”, “we”, “us”, or “our”. The term “you” or “Client” refers to the person(s) whose name appears in the signature block on the attached cover page. You should read through all these terms carefully. These terms constitute a legally binding agreement between you and Suncierge.

2.      Services. We will provide the Services as set forth in the Proposal and as mutually agreed between you and us. We are not a party to any lodging, travel, or other agreement between you and any third party. This is true even if we help you book a rental property or other lodging or provide other ancillary products or services, tools, or products. As a result, any part of an actual or potential transaction between you and a third party, including the quality, condition, safety or legality of the trip booked, and the truth or accuracy of third party content (including the content thereof or any review relating to any traveler or property) are your sole risk and responsibility. You may be required to enter into one or more separate agreements, waivers, or terms and conditions before making a booking or purchasing a product or service, and we or one of our affiliates may place additional restrictions on your booking, product or service. We may in our sole discretion subcontract any portion of the Services.

3.      Payment. Vacation Rentals: Client agrees to pay _n/a_ of total rental price (minus security deposit) as a non-refundable research fee once a property is selected for rental. Payment is due with the initial deposit to hold the property. Other travel and concierge services: Client agrees to pay according to terms established in final itinerary and proposal. All prices are subject to change and are based on availability.

4.      Ownership of Content. We, along with our travel service and third-party providers (“Providers”), own and have copyrights on the materials we provide to you. Trademarks, logos, and service marks contained in such materials are our and our Providers’ registered and common law trademarks. We may provide links to third-party sources and other useful travel-related information, including Providers’ sources, that which we do not operate or control. We are not responsible for those sources. We provide the information for your reference and convenience. We do not endorse the contents of these other sources.

5.      Risk of Travel. Although most travel is completed without a serious incident, travel to some destinations may involve more risk than others.  We urge travelers to research the location they wish to visit and to review travel prohibitions, warnings, announcements and advisories issued by the United States government before booking. While we do take certain measures with a goal to assist users to avoid potentially fraudulent or other illegal activity of which we become aware, we assume no liability or obligation to take any such measures or actions.  When we provide warnings or messages to users about any such activity, we do not warrant that such messages are accurate or that such messages will reach any or all users they should have reached in a timely manner or at all or that such messages or measures will prevent any harm or otherwise have any impact.

6.      Warranties; Disclaimers. We stand by the Services we provide. We will use all commercially reasonable efforts to re-perform, correct or repair any problems with the Services. HOWEVER, NEITHER WE NOR OUR PROVIDERS MAKE ANY WARRANTY OF ANY KIND REGARDING THE SERVICES OR ANY CONTENT, DATA, MATERIALS, INFORMATION, OR PRODUCTS PROVIDED ON OUR SITE, ALL OF WHICH ARE PROVIDED ON AN “AS IS” BASIS. WE EXPRESSLY DISCLAIM, AND OUR PROVIDERS EXPRESSLY DISCLAIM, ALL WARRANTIES AND CONDITIONS, INCLUDING IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND THOSE ARISING BY STATUTE OR OTHERWISE IN LAW OR FROM A COURSE OF DEALING OR USAGE OF TRADE. SOME STATES DO NOT ALLOW THE DISCLAIMER OF IMPLIED WARRANTIES, SO THIS WARRANTY DISCLAIMER MAY BE LIMITED IN ITS APPLICABILITY TO YOU.

7.      LIMITATION OF LIABILITY. NEITHER WE NOR OUR PROVIDERS WILL BE RESPONSIBLE OR LIABLE FOR (A) ANY INJURY, LOSS, CLAIM, DAMAGE, OR ANY SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOST SAVINGS), WHETHER BASED IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, THAT ARISES OUT OF OR IS IN ANY WAY CONNECTED WITH THE PERFORMANCE OR NON PERFORMANCE BY US OR ANY PROVIDER, EVEN IF WE HAVE BEEN OR A PROVIDER HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES TO SUCH PARTIES OR ANY OTHER PARTY; NOR (B) ANY AMOUNTS IN EXCESS OF THE AGGREGATE OF FEES PAID TO US DURING THE THREE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE IN WHICH THE MOST CURRENT EVENT GIVING RISE TO SUCH LIABILITY OCCURRED.                                                  
8.      Force Majeure. We will not be liable for any delay or related damages or penalties when such delay is due to causes beyond its reasonable control, including without limitation, acts of God, acts of civil or military authority, fires, floods, epidemics, quarantine restrictions, war or riots.

9.      General Provisions. These terms shall be construed in accordance with the laws of the State of North Carolina without regard to its conflicts of laws principles, and any claim or conflict arising out of this these terms shall be adjudicated in Alamance County, North Carolina. The parties hereby submit to the jurisdiction of such Alamance County, North Carolina courts. If a court finds any of these terms to be unenforceable or invalid, that term will be enforced to the fullest extent permitted by applicable law, and the other terms will remain valid and enforceable. These terms, together with the Proposal attached hereto make up the entire agreement between us relating to your use the Service, and replaces any prior understandings or agreements (whether oral or written) regarding your use of our site. No waiver of this Proposal and Agreement shall be effective unless in writing and signed by the waiving party.

Waiver and Release of Liability for Sarah’s Yoga Distillery, LLC and affiliated agents andpartners of the Costa Rica Big Medicine RetreatRisk of Travel.

1. Although most travel is completed without a serious incident, travel to some destinations may involve more risk than others.  I acknowledge my responsibility to research the location I wish to visit and to review travel prohibitions, warnings, announcements and advisories issued by the United States government before booking. I am voluntarily participating in the aforementioned activity and I am participating in the activity entirely at my own risk. I am aware of risks associated with traveling to and from the activity and I hereby release Sarah’sYoga Distillery, LLC and partners, agents and affiliates for any harm incurred during travel to and from and during the activity including but not limited to physical or psychological injury, death, loss or theft of personal property, illness, paralysis, economic or emotional loss.

2. I am voluntarily participating in yoga classes, meditation, health programs, walking, hiking, horse back riding, swimming, ceremony, retreats, workshops and/or other wellness, bodywork, therapy, exercise and healing arts activities (collectively, the “Activities”) arranged or offered by Sarah’s Yoga Distillery, LLC and partners, agents and associates. I assume all related risks, both known or unknown to me, of my participation in these activities, andSarah’s Yoga Distillery, LLC and partners, agents and affiliates from any harm I incur including but not limited to physical or psychological injury, death, loss or theft of personal property, illness, paralysis, economic or emotional loss.

3. I recognize that I must be in adequate physical and mental health to participate in theaforementioned Activities. I am voluntarily entering into all activities associated with and arranged by Sarah’s Yoga Distillery. I understand that the Activities may require intense physical and mental exertion, and I represent and warrant that I am physically and mentally fit enough to participate and I have no medical condition which would prevent my full participation in the Activities, should I choose to participate. I recognize that the Activities may cause or aggravate a physical or psychological injury or medical condition. I understand that it is my responsibility to consult with a physician before my participation in the Activities. If I have done so, I have taken the physician’s advice.

4. I am aware that my participation in the Activities could result in physical or psychological injury, including but not limited to high blood pressure, faint-ing, virus contraction, heartbeat disorders, heart attack or stroke, and may aggravate pre-existing injuries. I understand that I could experience muscle, back, neck and other injuries as a result of my participation in theActivities. I understand my physical limitations and I am sufficiently self- aware to stop or modify my participation in any Activity before I become injured or aggravate a pre-existinginjury.

5. In the event that I should require medical care or treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health and travel insurance.

6. In consideration of being permitted to participate in the Activities, I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I might incur as a result of participating in the Activities, including those which may result from the negligence of agents, partners and affiliates of Sarah’s Yoga Distillery.

7. Should I incur circumstances that require late arrival or last minute cancelation of my attendance to the aforementioned activities, including but not limited to flight cancelations or misses, family or personal illness, unexpected work or life related changes, I acknowledge that I am liable for all related economic loss associated to late arrival or cancelation. Economic loss includes airfare, registration and retreat fees, and any other cost associated to participating in the activity.

8. In further consideration of being permitted to participate in the Activities, I knowingly, voluntarily and expressly waive any “Claim” (as defined below) I may have against Sarah’sYoga Distillery, LLC or any agents, partners or associates (“Released Party”) that I may sustain as a result of participating in the Activities even if the Claim arises from the negligence of the Released Party or anyone else. I agree to indemnify and hold harmlessReleased Party from any loss, cost, or liability incurred in defending any Claim made by me or anyone making a Claim on my be- half, even if the Claim is alleged to or did result from the negligence of Released Party or anyone else. “Claim” includes but is not limited to any and all liabilities, claims, demands, expenses, fees, legal actions, rights of actions for damages, personal injury, mental suffering and distress, or death that I may suffer, my spouse, children or unborn child may suffer (including any legal fees or expenses) in connection with participation in any Activity.

9. I, my heirs or legal representatives forever release, waive, discharge and covenant not to sue Released Party for any Claim caused by any negligence or other acts of ReleasedParty.

10. I hereby understand that Sarah’s Yoga Distillery and agents, partners and associates from time to time may photograph, video, or otherwise record Activities and place such photographs and videos on its Website. I hereby consent to the use of my image that may appear in any such photograph or video.

11. In case any provision of this agreement shall be held invalid, illegal or unenforceable, by lawful court it shall not affect any other provision of this agreement and this agreement shall be construed as if such provision had never been contained herein.

12. I acknowledge that I have carefully read this agreement and fully understand its contents. I voluntarily and knowingly agree to the terms and conditions stated herein. I am aware that by signing this agreement, I am giving up substantial rights, including my right to sue and certain legal rights my heirs, next of kin, executors, administrators and assigns may have against any Released Party.

BY CLICKING I ACCEPT, I ACKNOWLEDGE THAT I UNDERSTAND AND AGREE TO THE RESTRICTIONS AND LIMITATIONS IN SECTIONS 5, 6, AND 7 IN SUNCIERGE'S TERMS AND CONDITIONS ABOVE SPECIFICALLY AS WELL AS ALL THE TERMS AND CONDITIONS EXPRESSED HERE FOR SUNCIERGE AND SARAH'S YOGA DISTILLERY, LLC.  
     
 
What are you looking forward to the most about this adventure? *

 
One last question - what one destination or experience
is at the top of your bucket list? *

 
Thank you for your interest in the Big Medicine Retreat in Costa Rica! 

For questions or more information, please contact sarah@sarahsyogadistillery.com about the retreat or support@suncierge.com about the beach extension and escape.

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